Notice of Extraordinary General Meeting (EGM) – Proposed Constitution Amendments
Add to calOnline Meeting (link will be provided upon successful registration)
Dear Members of the IOM3 Hong Kong Branch,
In accordance with the procedures stipulated in our Constitution, we hereby give formal notice of an Extraordinary General Meeting (EGM) to be held for the purpose of voting on proposed amendments to the Constitution of the IOM3 Hong Kong Branch.
Details of the EGM
• Date: Thursday, 24 July 2025
• Time: 7:00 PM (Hong Kong Time)
• Format: Online Meeting (link will be provided upon successful registration)
• Eligibility: All IOM3 Hong Kong Branch members with a valid Member ID are welcome to attend and vote.
Agenda:
1. Welcome and Opening Remarks
2. Presentation of Proposed Amendments to the Constitution
3. Resolution for Member Vote on the Following:
Proposed modification of the Constitution
- Constitution – Rule 5. proposed change: - Nominations for office bearers and members of the Council, when required, and notice of any other business for discussion at the Annual General Meeting must reach the Hon. Secretary not later than 7 days prior to the date fixed for the meeting. Eligible nominees for office bearers must be current council members (including the Co-opted members), having served at least one full session in the preceding year.
- Constitution – Rule 6. Proposed Change: - The election of office bearers and council members following expiry of its term in office may be either by postal vote, by electronic vote (subject to confirmation of specific arrangements) and/or by ballot/show of hands at an Annual General Meeting at the discretion of the President
Registration:
Please register using the link below by Friday, 18 July 2025. Meeting access details will be shared upon successful registration.
Please register the EGM via below:
docs.google.com/forms/d/e/1FAIpQLSfla69xP7iCANZVEe3oHicI00hYFctNemB1Pgu5I-7Ca_gfHw/viewform
(Note: Member ID will be required to complete registration. If you forget your ID, please contact the undersigned for assistance)
Should you have any questions, please do not hesitate to contact us.
We appreciate your participation in this important governance process of the Branch.
Yours sincerely,
James Yiu
Honorary Secretary
IOM3 Hong Kong Branch