ASIA-IOM3 Hong Kong Branch (IOM3 HK)

Dear Members of the IOM3 Hong Kong Branch,

This is a kind reminder regarding the upcoming Extraordinary General Meeting (EGM) of the IOM3 Hong Kong Branch, scheduled for Thursday, 24 July 2025.

This meeting has been convened in accordance with our Constitution to consider and vote on proposed amendments, as detailed below and in our EGM notification issued on 30 June 2025.

Kindly note that there is an amendment to the previously proposed change to Rule 5, reflecting eligibility requirements for nominees. Please refer to the updated text below for details.

Meeting Details
Date: Thursday, 24 July 2025
Time: 7:00 PM – 7:20 PM (Hong Kong Time)
Format: Online (link to be provided upon successful registration)
Eligibility: All IOM3 Hong Kong Branch members with a valid Member ID are welcome to attend.
Registration: Click here to register for the EGM (Note: Member ID will be required to complete registration.)

Agenda (Duration: 20 minutes)
1. Welcome and Opening Remarks
2. Presentation of Proposed Amendments to the Constitution
3. Resolution for Member Vote

Proposed Modifications to the Constitution

Rule 5 – Nominations
Current Rule:
“Nominations for office bearers and members of the Council, when required, and notice of any other business for discussion at the Annual General Meeting must reach the Hon. Secretary not later than 7 days prior to the date fixed for the meeting.”
Previously Proposed Addition (in bold):
“Nominations for office bearers and members of the Council, when required, and notice of any other business for discussion at the Annual General Meeting must reach the Hon. Secretary not later than 7 days prior to the date fixed for the meeting. Eligible nominees for office bearers must be current council members (including the Co-opted members), having served at least one full session in the preceding year.”
Further Proposed Addition (underscored):
“Nominations for office bearers and members of the Council, when required, and notice of any other business for discussion at the Annual General Meeting must reach the Hon. Secretary not later than 7 days prior to the date fixed for the meeting. Eligible nominees for office bearers must be members of IOM3 and current council members (including the Co-opted members), having served at least one full session in the preceding year.”

Rule 6 – Election of Office Bearers (Proposed Addition in bold):
“The election of office bearers and council members following expiry of its term in office may be either by postal vote, by electronic vote (subject to confirmation of specific arrangements) and/or by ballot/show of hands at an Annual General Meeting at the discretion of the President.”
Should you have any questions or wish to register for the EGM, please contact the Hon. Secretary at [insert email].

Thank you for your attention and continued support.

Yours faithfully,

James Yiu
Hon. Secretary
IOM3 Hong Kong Branch

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